DAY OF ON SITE EVENT/WEDDING COORDINATION
Carry out all your plans on the day of your event

* Organize and direct the event flow
* Help coordinate room decoration, setup, layout, and clean up
* Reconfirm with vendors 2 weeks prior to event
* Create an event itinerary, meet and greet guests

.Reference resource: Click Here.

Define your style:
The first decision is to spend some quality time looking at your home, your car, how you dress, what you do for fun, your job, the colors you love. Many times these factors can help you realize what your collective style is. There is no right or wrong answer. The more honest you can be with yourselves, the quicker it will help you develop a clear idea for the type of Chicago wedding you envision. This first step will help you make all your decisions much easier.

Some couples want the best of everything with 400 guests at a swanky downtown hotel; while others may want just a fun party at a nice hotel in the suburbs.

Many couples never do this and end up letting their budget dictate what they choose. As a result, they sometimes have an uneven wedding: Great venues, bad band, great flowers, average food. Always buy the best quality you can afford that fits into your overall budget.

Establish Your Priorities:
-What’s most important to each one of you? This will help you determine how to divide your wedding budget so you both get what you want and have the funds set aside to do so.

Your Chicago wedding should only include the People, Music, Food, Flowers and Colors you love.

Here are some other ideas:
Think about the best weddings you’ve been to. What did you enjoy about them?
-Think about the worst Chicago wedding you’ve ever been to. What did you hate about them?
-Ask your married friend, “If you could do it over again what would you have changed?”
-Look through wedding websites and magazines, what do you love or hate? The more specific you can be the better.
-Make sure any ideas that worked well for others fits YOUR style. That’s all that matters.

Other factors to consider:
Your Age
Your Ethnicity and traditions
Your Family Size
Your First or Second Marriage
Your Number of Guests

Start with the Big Decisions:

1. The Bride and Groom:

You found each other. That’s the biggest decision. So give yourself some credit!

2. The Date:

What time of the year would you like to get married?
Do you want a Saturday Night Chicago Wedding?
Or a Sunday or Friday Wedding?
You can many times get better quality vendors for a discount for non-Saturday weddings? The same applies for January through March wedding.

3. The Venue:
Estimate how many guests you are planning on inviting.
Eliminate venues that are too small or too large.
Do you want a downtown hotel or one in the suburbs?
Think about if you have many out of state guests that may need accommodations. Can the hotel accommodate that number of guests?
Is your wedding ceremony going to be at the same venue or at a separate Church?
How far away is the church from the venue?

4. The Food:
- If your venue doesn’t have in-house Chicago catering , you will need to secure an outside catering company. Many times the venue will have a select list of preferred companies they work with. I suggest using their recommendations, it will make the wedding run much more smoothly. The company will know the load-in information, the facilities, the layout of the room. It will make service that’s much easier and quicker for you and your guests.

5. The Music
Picture yourself 2 years from now. Your friends are all gathering for a Summertime BBQ. Your friend says, “We had the best time at your wedding, your flowers were so beautiful.” That means that you had a boring wedding. What they should say is, “We had the best time at your wedding, your band was awesome! We were dancing all night.” The quality of your music is what people are going to remember.
Think about what styles of music you love.
Think about the age of your guests
Think about if you have a song that is YOURS.

There’s nothing worse than spending top dollar for a great venue, delicious food, and have to settle for a lousy band or even worse, a DJ. All the other wonderful aspects of your Chicago wedding will quickly be forgotten.

Find a music company that is flexible and experienced enough to perform the songs that you love.

6. The Dress

Like all the decisions you’ll be making, the dress should say something about you and who you are as a bride. Beauty is in the eye of the beholder. Take the feedback of your family and friends, but ultimately you will be the one wearing the dress on the biggest day of your life. How do you feel when you are wearing each dress? If you feel like it’s a perfect extension of you then you may have found the dress for you.

7. The Flowers

Flowers have been described as “Nature’s way of smiling”. Chicago Florists are far more sophisticated than years ago. The best florists are truly artists. Communicate the style, colors and table size for your wedding. They will be able to give you several beautiful examples to choose from.

8. The Photographer

There are many excellent Chicago photographers with a variety of styles. Some use an older style with pull down screens for portraits and photos of guests at each table. Others use a more real life style. They act more like guests at the wedding that happen to be taking a lot of photos. You and your guests just act naturally. Websites can be a great resource for seeing their work. After you visit their website and review their sample work on their site, I recommend setting up a meeting with them. The personality of the photographer is important. He will be with you for 10 hours on your wedding day as well as for years after your Chicago wedding. Find someone that is flexible, professional and easy to work with. Remember, it’s your wedding.

9. The Videographer

Just like Chicago photographers, there are many talented Chicago videographers to choose from. They all have different styles. Some use multiple cameras, some shoot in HD. Obviously you’ll want to see as much of their work as you can. If they have referrals, ask for them. The quality of their equipment, usually but not always, indicates their level of commitment to their craft. Ask them what their turn around time is for a completed DVD. For both your Photographer and Videographer, they should be experienced and will guide you through the planning process. Let them know what your preferences are. For example, “Aunt Louise and Uncle Henry are celebrating their 50th anniversary that same day. I’d like a photo of the four of us.”

10. The Additional Services

This category includes Chicago transportation companies, linens, wedding favors, table, chair rentals among many other smaller decisions. Just keep in mind, do they fit my style and my budget?
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Many people tend to dress less formal at beach weddings . Its best to wear lighter fabrics so that you are comfortable at your wedding and keep it short enough so it doesn’t drag in the sand.

Choosing the Location

You want to make sure you look into legal considerations such as permits and restrictions. Make sure you find out how much parking is available and also keep in mind the number of guests you have invited. You want to make sure your location is secure and safe as well.

You’ll want to decide if your going to tie the knot at a public beach or private. Private may be more expensive, so your going to have to look at your budget and go from there.

Time of Day

Saying your vows at sunset may create the most romantic atmosphere for the wedding albums. You’ll have to keep updates on the weather so that you prepare yourself incase something changes.

Comfort level

You’ll have to set up chairs for your guests so they don’t have to stand in the sand. Make sure there are accessible bathrooms nearby as well. And keep the ceremony a fair distance away from the water incase of the tide. Incase of unexpected weather you’ll also want to have a tent set up.

Sugar Beach Weddings will travel to your beach side location to perform your marriage ceremony, setup at one of our beautiful pavillions on the beach like: Gulf State Park, Ft. Pickens State Park, Big Lagoon State Park, Pensacola State Park, Navarre State Park, Beasley State Park, James Lee State Park, Henderson State Park, St. Andrews State Park. There are wonderful facilities for a reception under one of the pavillions. Simply use one of many wonderful caterers in the area. Receptions and marriages on a Cruiser Yacht in Destin are also available. Full Dinner and Open Bar available.

Sugar Beach Weddings offers you a choice of Officiants to perform your beach wedding. You can choose a Male or Female Notary Officiant or an Ordained Minister. If you are energetic and love the beach, please contact them for information on owning your own Beach Weddings Business in any State that has a Beach.

When you plan a wedding online, you might also want to find some wedding ideas. When your guests walk into your wedding, they should be handed a wedding program. These typically look like a playbill and the inside gives a short description of the events that will happen, as well as a cast of characters. Having creative wedding program ideas will give you the chance to exhibit some of your creative abilities. You can find many wedding program ideas and other wedding-related resources at ezweddingplanner.com. You can make your wedding programs any way you see fit, but the website will give you a variety of ideas to make them memorable for your guests. A couple can plan a wedding online together. Planning a wedding online with your fiancé can be a great way to compare prices and discuss choices — without being pressured by the presence of a wedding product vendor. Couples can also get creative ideas about things to include, in addition to traditional wedding aspects. Plan a wedding online as a couple for a learning and rewarding experience!

You should also be prepared to spend the time on your wedding planning. There is no way to finish the whole planning process within one day. You need to do your research. You need to approach various bridal shops. It is also very important for you to read a lot of bridal magazines in order to get more tips on your wedding planning. However, you have to bear in mind that some of these magazines are stuffed with advertisements and it may not be a good idea to read such magazines. You should try to read magazines which can give your real tips and guides on your wedding planning. Otherwise it will be just a waste of m

So make sure you come up with some creative wedding ideas to spice things up a bit and leave a lasting impression with your guests. Depending on what type of people you are you could always base your wedding ideas around your hobbies and interests? For instance if you are both sporty people you could get married in your favourite teams shirts or colors and have all your guests where football shirts. Alternatively if you are music lovers and say rock and roll is your bag your wedding ideas could take on a fifties theme with bright pinks and blues and over the top glittery decorations. Maybe your creative wedding ideas could have a disco theme leading to some big hairdos, platform shoes, flashing lights complete with mirrored disco ball.

Even though you’re the kind of bride that wants to take full control of your own wedding, a wedding planner can still really help. Wedding planning can be stressful and a wedding planner can help relieve you of a lot of this stress. For instance, you already know what you want to include in your wedding, like what flowers to get, or what kind of candles to get, and all that stuff, but wedding planners have resources that you might not be able to find on your own. They will even be able to get you big discounts or suggest a place where you can find quality goods for cheaper prices. Another thing is that wedding planners may be able to present to you alternatives or choices that you may not have thought of otherwise. Like for example, you want a certain venue for your reception but can’t afford the place. Wedding planners can give suggestions; they can give you a list of other places that would work the same wonders but at a more affordable price. They can even budget your expenses so you wouldn’t have to worry about the financial details.

Wedding planning is a game, and you need to be smart and strategic or you won’t make it to the final round. A great wedding directory is not only helpful, it’s an entirely indispensable asset for the modern bride. Not only will you have a list of phenomenal wedding vendors at your fingertips, you’ll also have access to various articles on up-and-coming bridal fashions, wedding etiquette, and creative wedding themes. Save yourself time, money and bridal vexations by committing to one resource that embodies it all.

The list of items that need to be taken care of in your wedding planning is are those things that can be compromised, changed or be flexible with like the music selection – wedding gifts or door gifts from the bride and bridegroom – flower selection – wedding day schedule – readings at the ceremony – seating arrangement and wedding favors. When all these are taken care of in the initial wedding planning you will realize that the most tedious of tasks have been dealt with. Your wedding now is good underway and everything has been designated to the right people to make sure that everything runs smoothly as planned. Of course if it’s the wedding planner that’s getting things done then you do not have much to worry about other than checking on them to see if everything is in order.

There are quite a few individuals that you will find now who have made it their profession to plan weddings for people. That is how they earn their bread and butter – every day. It is not always possible to hire a person to help you out with your marriage plans, but it is one of the best solutions ahead of a wedding. The rates of a professional planner of weddings could be as high as 10 percent of the cumulative cost of the marriage. Hence many couples would rather take the planning on themselves than rather spend so much on a planner. The best thing is that today you will get numerous softwares in the market that can help you out without the necessity of a wedding planner.

The first thing you would need to see in the software that provides guidelines for a wedding plan is a calendar. A calendar will not just be a feature with which you can check the dates – it is more than that. The calendar that you will get with the software should help to notify you about important functions. Generally the notification would be accomplished with e-mail alarms.

Furthermore, if the cell phone that you carry delivers the service of text-messages, then you can also receive your email notifications on your cell phone itself. This is indeed a great boon of modern technology.

In a wedding planning software program, you should also find a procedure of how to arrange all the different tasks because at the time of wedding there are so many important events happening together, that you must learn how to coordinate them all. After distributing all the invitations for the wedding, you should also be able to know without difficulty who has replied and who is still left.

Then again there will be many other tasks to attend to than just the main ceremony. The wedding reception would also demand many definite arrangements to which you must look into. A wedding reception requires proper arrangements for seating, and your software must give you the necessary guidelines. Then there are the gifts. Your family and friends would undoubtedly flourish you with many gifts and you would have to send out thank you notes to all of them. The wedding planning software should be able to accommodate your requirement.

Looking into the financial aspect, along with tracking and scheduling, is one of the most important parts of a wedding. It is true that complex stuff like Peach Tree or Quick Books would perhaps make things difficult and on the other hand you should have a firm control over your budgets so that you do not go overboard and after the wedding end up with empty hands.

A further benefit that you can derive from such software is that it features custom stationary that you can put to use at the time of your wedding. This is an added advantage since it would save a lot of money that you can put to use somewhere else. A software application that has this element would generally carry templates for guidance for designing invitations or any other item of stationary that you could perhaps need for the wedding.

A search engine like Google is also one of the most intelligent methods of finding out software for the planning of a wedding. Here you will come across numerous choices from free to least expensive web based wedding planning services to ready to use software like Smart Wedding that can work on your personal computer. You must know the relative benefits of each service – because free does not always translate into good, and also you should know what you want exactly and how the software can fulfill that need. There are so many of the wedding planning softwares that you would absolutely hit on the right one for you, then your wedding would be an enjoyable experience without much hassle, to look forward to.